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Documented for Opportunity House, Inc.


- Windows
- Office

Technical Summary
- Windows 7
- Office 2010

- Tips & use of Windows 7
- Using Office 2010

Learning Tools
- Interactive menu (Ribbon) for Office 2010


Upgrade comparisons:  

Application Office XP/2003 Office 2010
System 32 Bit - SP3 64 Bit - SP1

 Office Comparisons:

Elements Office 2010 Office 2003
Menus and tabs The ribbon replaces menus and toolbars across all Products of Office 2010 and can be fully customized. Menus and toolbars only are available.
Task panes Groups of commands on the ribbon and the ability to customize. Basic task pane.
Quick Access Toolbar (QAT) Fully customizable. Not available.
Backstage view More tools outside the document viewing window. Limited tools on the File menu
Digital signatures Found in the Backstage view under Information about Document / Protect Document. Found under Tools / Options / Security / Digital Signatures
Smart Art Improved from the 2007 version. Not available.
Open Formats (*.odt) OpenDocument Text Included in this version. Not available.
Windows Live Writer integration Blog posting options available in the application. Not available.
Spelling checker The spelling checker is now integrated with automatic correction. Basic spelling checker.
Paste Preview A live preview before you commit to Paste. Avoids having to use the Undo button. Basic Paste capabilities.
Print The Backstage combines Print with Print Preview, Page Layout and other print options. Basic Print option on the File menu.
Sparklines A miniature chart inserted into text or embedded in a spreadsheet cell to summarize data. Three-dimensional (3-D) charting.
E-mail Essentials Conversation, Cleanup, Ignore Thread, and Mail Tips for when a person is out of the office or if e-mail is sent to a group. Not available.
Photo editing tools Available in these applications: (Word 2010, Excel 2010, PowerPoint 2010, Outlook 2010, and Microsoft Publisher 2010). Limited functionality.
Video in Microsoft PowerPoint Video triggers and controls. Not available.
Default file format for saving docx, xlsx doc, xls

Technical Information in summary:

Major differences:

Login-  Default structure of windows login has been changed.  You'll need to include OHINC before your username.  Do not forget to include "\"  (back slash). 
For example:

Windows XP Windows 7
User Name: janedoe
Password: password
Domain: OHINC
User: OHINC\janedoe
Password: password

10 things about Windows 7 - from Microsoft

Here are the top 10 things to know about Windows 7:

1 - Application compatibility

The Windows Vista operating system introduced architectural changes down to the kernel level that made the OS inherently more secure than Windows XP. However, this came at a cost; many applications needed modification to function properly in a Windows Vista environment. While at this point in the lifecycle of Windows Vista (post Service Pack 1) most applications are now compatible, deploying Windows Vista into the desktop environment early on required some “heavy lifting” and creative shimming—not to mention a few late nights.

Windows 7 is built on the same basic architecture as Windows Vista, so most applications will retain their compatibility between these operating systems. This alone will make adopting Windows 7 much less challenging than migrating from Windows XP to Windows Vista. If your organization is like many that are still standardized on Windows XP, you will need to transition to updated versions of your key applications, but the availability of Windows Vista–compatible versions and well-proven shims will make this task more manageable.

2 - Hardware compatibility and requirements

Much like the application compatibility issues, adopting Windows Vista early-on was a challenge because of the higher system requirements—such as RAM and graphics.  On the flip side, Windows Vista provides manageability and security that just isn’t available on Windows XP, and with more capable hardware, Windows Vista is able to perform a number of useful functions that improve productivity (such as Windows Search 4 and the Windows Aero desktop experience) and increase PC responsiveness (the ReadyBoost technology launches applications more quickly by maintaining a portion of frequently used applications in memory).

Windows 7 was designed to perform well on the same hardware that runs Windows Vista well, while delivering additional performance and reliability improvements. The design team for Windows 7 had a specific focus on the fundamentals—as well as maintaining compatibility with existing applications and hardware. In operation, you will find that Windows 7 boots faster and has a smaller memory footprint than Windows Vista.

3 - Better Together with Windows Server 2008

One of the key benefits of the modern operating system is that Windows 7 and the Windows Server 2008 operating system share a common code base, and are maintained with a single servicing model. This servicing model means updates and security updates are shared across both client PCs and servers, simplifying the process of maintaining an up-to-date infrastructure.

In addition, environments with both Windows Server 2008 and Windows 7 unlock capabilities that extend functionality and help ensure a more secure environment. One example is DirectAccess, which allows management and updating of remote mobile PCs that are connected to the Internet, even when they are not connected to the corporate network. This capability helps ensure that remote users receive security patches on a timely basis, and allows IT to update configuration setting via Group Policy. For the end user, DirectAccess allows access to locations on the corporate network without using a virtual private network (VPN) connection. (In addition to Windows Server 2008 R2, DirectAccess requires IPSec and IPv6 implementation.)

4 - Extend data encryption to removable media

News reports are rife with stories about companies losing control over sensitive information. In some industries, this is an issue with grave legal implications, while in other situations the issue is inconvenience. Regardless, smart compliance policy dictates that sensitive information be safeguarded in the event of a lost or stolen laptop. Further, preventing sensitive information from being removed from corporate resources is a pillar of effective compliance management.

Windows 7 includes BitLocker technology, first implemented in Windows Vista, which now provides full encryption of all boot volumes on a PC; along with introducing BitLocker To Go that offers data protection on portable storage, such as USB flash drives. In addition, BitLocker Drive Encryption and BitLocker To Go can be managed via Group Policy, placing more control over sensitive information in the hands of the professionals.

5 - Control the application portfolio available to end users

Windows 7 features AppLocker, a new capability that allows IT administrators to specify which applications are permitted to run on a laptop or desktop PC. This capability helps you manage license compliance and control access to sensitive programs, but also importantly, it helps reduce the opportunity for malware to run on client PCs. AppLocker provides a powerful rule-based structure for specifying which applications can run, and includes “publisher rules” that keeps the rules intact though version updates.

6 - Automate routine tasks with powerful scripting

To help IT administrators better maintain a consistent environment and improve personal productivity, Windows 7 includes an updated graphical scripting editor, Windows PowerShell 2.0—a powerful, complete scripting language that supports branching, looping, functions, debugging, exception handling, and internationalization.

  • PowerShell 2.0 has an intuitive, graphical user interface that helps make script generation easier, especially for administrators who are not comfortable in command-line environments.
  • PowerShell 2.0 supports two types of remoting—fan-out, which delivers management scripts on a one-to-many basis, and one-to-one interactive remoting to support troubleshooting of a specific machine. You can also use the PowerShell Restricted Shell to limit commands and command parameters to system administrators, and to restrict scripts to those who have been granted rights.
  • PowerShell 2.0, with the Group Policy Management Console (available as a separate download), allows IT professionals to use scripting to manage Group Policy Objects and to create or edit registry-based group policy settings in Windows 7. Similarly, you can use PowerShell to configure PCs more efficiently, using richer logon, logoff, startup, and shutdown scripts that are executed through Group Policy.

7 - Troubleshoot faster and more effectively

Windows 7 provides rich tools to identify and resolve technical issues, often by the end users themselves. If a help desk call is unavoidable, Windows 7 includes several features and troubleshooting tools to help speed resolution.

  • The Problem Steps Recorder allows end users to reproduce and record their experience with an application failure, with each step recorded as a screen shot along with accompanying logs and software configuration data. A compressed file is then created that can be forwarded to support staff to help troubleshoot the problem.
  • Windows 7 includes a suite of troubleshooting packs, collections of PowerShell scripts, and related information that can be executed remotely by IT professionals from the command line, and controlled on the enterprise basis through Group Policy Settings.
  • Windows 7 also includes Unified Tracing to help identify and resolve network connectivity issues in a single tool. Unified Tracing collects event logs and captures packets across all layers of the networking stack, providing an integrated view into what’s happening in the Windows 7 networking stack and aiding analysis and problem resolution.

8 - Create, deploy, and manage images more efficiently

Windows 7 includes several tools to streamline the creation and servicing of the deployment image, and to get users up and running as quickly as possible.

The Deployment Image Servicing and Management (DISM) tool in Windows 7 provides a central place to build and service Windows images offline. With DISM, you can perform many functions with one tool: mount and unmount system images; add, remove, and enumerate packages and drivers; enable or disable Windows features; configure international settings, and maintain an inventory of offline images that contain drivers, packages features, and software updates. Windows 7 also enables the same processes and tools to be used when managing virtual machine (VHD) and native file-based (WIM) image files.

Windows 7 also includes Dynamic Driver Provisioning, where device drivers are stored independent of the deployed image and can be injected dynamically based on the Plug and Play ID of the hardware, or as predetermined sets based on information contained in the basic input/output system (BIOS). Reducing the number of drivers on individual machines reduces the number of potential conflicts, ultimately minimizing setup time and improving the reliability of the PC.

9 - Easier migration of user data and profiles

Windows 7 includes enhancements to the User State Migration Tool (USMT), a command-line tool that you use to migrate operating system settings, files, and other user profile data from one PC to another. In Windows 7, USMT adds a hardlink migration feature for computer refresh scenarios, a capability that stores user data and settings in a common place on a drive, eliminating the need to “physically” move the files during a clean install.

10 - Improve user productivity in branch offices

Windows 7 introduces BranchCache, a technology that caches frequently accessed content from remote file and Web servers in the branch location, so users can access this information more quickly. The cache can be hosted centrally on a server in the branch location, or can be distributed across user PCs. One caveat: to take advantage of BranchCache, you will need to deploy Windows Server 2008 R2 on the related servers.

And, as a bonus:

Better support for client virtualization

Windows 7 delivers a richer experience when users are connected to a virtual desktop—much closer to the experience provides by a native Windows desktop. For example, Windows 7 provides multi-monitor support, bi-directional audio to enable Voice over Internet Protocol (VoIP) and speech recognition applications, and access to local devices, such as printers.


Overview of the User Interface (UI) in Office 2010

Published: May 12, 2010

Microsoft Office 2010 includes the ribbon in all Office applications and adds a new component named the Microsoft Office Backstage.

This article contains an introduction to the Microsoft Office Fluent user interface (UI), which was first introduced in Office 2007. The Office Fluent UI makes it easier to find and use commands and features by using the ribbon, the Quick Access Toolbar, and the new Backstage view.

Backstage view

The Backstage view is accessed by clicking the File tab, which replaces the Microsoft Office button and File menu that were in previous versions of Office. The Backstage view is available in every Office 2010 product that supports the Office Fluent UI. It helps users discover and use the features that are not part of the ribbon, such as sharing, printing, and publishing tools. The Backstage view lets you see all the information about a document in one place.

In addition, the Backstage view provides contextual information. For example, a workbook has a disabled macro in it, which is necessary for the file to work correctly, and the macro is blocked to protect your computer. You can view the contextual information about the macro and enable the macro by using the Info tab. Another example, a document that was created in an earlier version of Office is opened in Compatibility mode and some rich new features are disabled. You can view the status of the document and convert the document to the latest version (if you want to use those features) by using the Info tab. If the document is located on a Microsoft SharePoint 2010 Products site and you use features such as Co-authoring, Workflows, Check Out, or Policy, the Info tab will always show you what is occurring with your document (for example, a workflow task that is assigned to you).

Similarly to the ribbon, the Backstage can be extended via custom UI that uses XML to define the elements, such as workflow or task information that is specific to your needs.


The ribbon is at the top of the work area in the Office applications, which provides a consistent appearance and behavior. Tabs organize commands in logical groups. Along with the main tabs, which are always present on the screen, the ribbon provides contextual tabs that appear when you are working on a particular object (for example, a table, chart, or image). The contextual tabs provide the appropriate tools at the appropriate time for a particular object.

Two new features added to the extensibility model of the ribbon are tab activation and auto-scaling. Tab activation lets you activate a tab (bring a tab to the foreground) on demand. Auto-scaling enables ribbon groups to adapt their layout to best match the horizontal window size.

In Office 2010, the ribbon tabs can be easily customized by any user, without using programmatic means. To customize the commands listed on the ribbon, follow these steps:

  1. Click the File tab.
  2. Click Options, and then select Customize Ribbon.
  3. Choose the commands that you want to add or remove from the ribbon.

User customizations (including both ribbon and Quick Access Toolbar customizations) can be exported as a single Office UI file. This file can be imported by another user, or can be provided for an enterprise-level deployment by using the Office Customization Tool (OCT). The OCT settings only provide initial defaults and users can still use the application UI to change the settings afterward. To prevent end-user customization, we recommend that you use Group Policy.

Tip Tip:
For information about how to configure settings by using the OCT, see Configure user settings for Office 2010. The OCT does provide an option to add a file. For more information about how to add a file by using the OCT, see the Additional content section in Office Customization Tool in Office 2010.

You can set or clear administrative policies related to the Office Fluent UI by using the Group Policy Management Console.

Quick Access Toolbar

The Quick Access Toolbar provides a way to put the commands and buttons that you use most often within easy reach. By default, the Quick Access Toolbar appears above the ribbon on the application title bar. However, users can chose to move it below the ribbon.

The Quick Access Toolbar can be easily customized by users to accommodate their working environment. To customize the commands listed on the Quick Access Toolbar, follow these steps:

  1. Click the File tab.
  2. Click Options, and then select Quick Access Toolbar.
  3. Choose the commands that you want to add or remove from the Quick Access Toolbar.

User settings (including both ribbon and Quick Access Toolbar customizations) can be exported to be used by another user, or you can choose to import another customized file from this location. For more information, see Deploying a Customized Ribbon and Quick Access Toolbar in Office 2010 (

File formats

Microsoft Office 2003 introduced a format based on extensible markup language (XML) that enabled you to understand the details of a document. The 2007 Office system made XML the default file format so that you could easily work with your documents. The data that was contained in the XML file listed the content in a document, and the description included any settings that were needed for the document to work within the application. In addition to supporting about 20 different document formats including XML Paper Specification (XPS), Portable Document Format (PDF) 1.5, PDF/A and Open Document Format (ODF) v1.1. Office 2010 continues to support XML.

The XML format provides advantages such as easier data mining and content reuse; faster document creation from different data sources; reduction of the size of Excel, PowerPoint, and Word files; and improved data recovery of corrupted files.

ODF users can save documents in version 1.1 of the ODF for Word, Excel and PowerPoint. Users can open, edit and save files in the OpenDocument Text (*.odt), OpenDocument Spreadsheet (*.ods), and OpenDocument Presentations (*.odp) formats.


Detailed documentation from MS-



View these video clips to familiarize & help yourself


Video Tools from Microsoft - about using Windows 7:

Video - Using Office 2010 Tutorials:
Link Windows

Interactive tools to learn "RIBBONS" (menus)

Use this very helpful resource to teach yourself

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