How To Create a Distribution List

  1. Open Outlook.
  2. From the File menu choose New...Distribution List.
  3. In the Name box, enter the name of the new distribution list.
    • Ex: Agents List
  4. Click Select Members.
    • This will open the Select Members dialog box.
    • Please NOTE: You can find them in your Contacts folder.
  5. In the Name list select the name from the list that appears or type in the name you want to add to the distribution list in the Type Name or Search box.
  6. Click Members button to copy the name to the Distribution List.
  7. When you have added all of the names, click OK.
  8. Click Close and Save.

How To Use a Distribution List

  1. Open Outlook.
  2. Click New in the Standard Toolbar (New mail).
  3. In the To line, type in the name of the distribution list.
    • Or if needed, click "To" and then choose Contacts under the Address Book drop-down list.
    • From the Name list, select the distribution list you want.
      • Ex: Agents List
  4. Click To.
  5. Click OK.
  6. Enter a subject and enter your message text.
  7. Click Send when ready.

How To Update a Distribution List

  1. Open Outlook.
  2. If you used an address from your Contacts, you will need to update that person's information first, then update the Distribution list.
  3. Click Contacts in Folder List.
  4. Open the contact you need to change.
  5. Make the appropriate changes to the email address.
  6. Click Save & Close.
  7. Double-click to open the Distribution List you need to update.
  8. Click the Update Now button. You may see the change reflected in list.
  9. Click Save and Close.